--- title: "Admin: Edit Substitutions" slug: "administrator-help-edit-substitutions" updated: 2024-06-19T14:03:37Z published: 2024-06-18T14:41:44Z canonical: "support.nvoq.com/administrator-help-edit-substitutions" --- > ## Documentation Index > Fetch the complete documentation index at: https://support.nvoq.com/llms.txt > Use this file to discover all available pages before exploring further. # Admin: Edit Substitutions To make changes to a substitution for an account or organization: 1. Go to the **Substitutions page** in nVoq Administrator. - Optionally, click the Manage icon in the sidebar to *hide the sidebar* while you work. 1. Select the appropriate radio button to edit a substitution for an account or an organization:  ### **Edit a substitution for a** specific user account 1. Select the **Account radio button**. 2. Then **select an account** from the Account menu. - The menu will display a maximum of 250 accounts. If there are more than 250 accounts in the selected organization, the bottom of the menu will say, "Showing 250 out of [#] possible accounts."![account-list-over-250-accounts](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/account-list-over-250-accounts.png) - All accounts within the selected organization may be included in the menu, even those that do not have client access. - Use the **Find Account** field at the top of the menu to find any account that exists in the selected organization, even if it is not one of the 250 displayed in the menu. ![RandC-find-account](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/RandC-find-account.png) - Hover your mouse over the account in the list to see the username in a tooltip if it's cut off on the menu. ![account-list-hover-username](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/account-list-hover-username.png) ### **Edit a substitution for an organization** 1. **Select the appropriate organization** from the organization menu at the very top of the screen. Navigate this menu by using the **Expand All** button to open all organizations, by clicking the **> arrow** next to each organization level to open it, or by typing an organization name in the **Filter****[](https://support.nvoq.com/administrator-help-organization-menu-2)**text field. 2. Under View, select the **Organization radio button**. 3. Then select the appropriate **Show Organization radio button** to view existing substitutions for the selected organization: - Choose *selected and parents* to see substitutions  created for the organization selected in the Organization menu and all parent organizations above it. - Choose *only selected* to see substitutions  created for only the organization selected in the Organization menu. - Choose *selected and children* to see substitutions  created for the organization selected in the Organization menu and all child organizations below it. **If the option you want to see is *already* selected when you first bring up this page you may need to select a different option and then re-select the option you want to view in order to display the selection.** ![Generic-view-organization](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/Generic-view-organization.png) 1. Find the substitution that you need to edit. - You can **click on a column header** to sort information to find a substitution. - You can use the **Search** field at the top right of the page to search for text in any of the columns. Enter all or part of a word or name. ![Substitutions-search-1910](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/Substitutions-search-1910.png) 1. Once you find the substitution, double-click on the name in the table OR click the **Actions menu** and select **Edit Substitution**.![Substitutions-edit-one](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/Substitutions-edit-one.png) - If you do not have the Edit Substitution option available in the actions menu, you do not have the ability to edit the substitution based on your Admin Level and/or Role. 1. On the Edit Substitution page opens, update the settings that need to be changed on the **View tab**. ![Substitutions-view-tab](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/Substitutions-view-tab.png) - Select a different **Substitution Type** from the drop-down menu: Literal, Regex, or Regex Plus. - Enter what a user will say in the dictation to elicit the substitution in the **Spoken** field. - Enter the text or pattern that the dictation client is to return when the word, words, or pattern is found in the dictation transcript in the **Written** field. - Enter information about what the substitution does in the **Description** field. This is especially helpful for Regex and Regex Plus substitutions. - Disable the substitution by moving the **Enabled** toggle to OFF/white. **See** [**Substitution Settings**](/v1/docs/administrator-help-substitution-settings) **for more information.** 1. Optionally view [**Substitution History**](/v1/docs/administrator-help-substitution-history) to view and/or restore a previous version of the substitution. 2. Click the **Save** button at the bottom of the page to save your changes and go back to the list. - Newly revised substitutions are updated asynchronously to the database. Dictation client users can still perform dictations while substitutions are being updated on the server. *(Updating substitutions does NOT rebuild the user's profile.)* - Updated substitutions are available almost immediately after they are submitted. ## Related - [Admin: Substitution Settings](/administrator-help-substitution-settings.md) - [Admin: Substitution History](/administrator-help-substitution-history.md)