--- title: "Admin: Update Organizations" slug: "administrator-help-mass-update-organizations" updated: 2026-02-17T21:47:11Z published: 2026-02-17T21:47:11Z canonical: "support.nvoq.com/administrator-help-mass-update-organizations" --- > ## Documentation Index > Fetch the complete documentation index at: https://support.nvoq.com/llms.txt > Use this file to discover all available pages before exploring further. # Admin: Mass Update Organizations The Update Organizations page is where you can make mass updates to multiple organizations. This page opens when one or more organizations is selected on the Organizations page list view and the Mass Updates icon![Toolbar-Edit-icon](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/Toolbar-Edit-icon.png)is clicked. **The options presented on the Update Organizations page depend on the level of organizations were selected on the Organizations page list view.**For example, if you select group organizations, you will only see group options on the Update Organizations page. ![lightbulb](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/lightbulb.png)**You can update the list view to display the information that you want to change. For example, if you are planning to change the Dictation Hotkey, select Dictation Hotkey **on the**** [****Customize Columns****](https://support.nvoq.com/docs/administrator-help-organizations#customize-columns) ****menu** as one of the columns to display****. The columns you select here will also be listed on the** **Update Organizations** **page****.** ## What do you want to update? You can change multiple options at once by selecting more than one checkbox at the top of the page (if available).Changes for each selected option will be made to all selected organizations (which are listed at the bottom of the page). ### Company-Level Updates #### Enabled/Disable Companies When a company is disabled all divisions and groups below that company (and accounts in them) are also disabled. Disabled accounts within the organization cannot log in to any nVoq application. When a company is enabled all divisions and groups below that company (and accounts in them) are also enabled. Enabled accounts in enabled organizations have active billing subscriptions. If the tenant level organization is *disabled* you will not be able to enable the companies below it.The Enabled toggle will display, but you will get an error message when you try to save your changes. 1. Put a checkmark in the **Enable/disable companies box** at the top of the page (under What do you want to update?) to display the Enabled toggle. ![OrganizationsUpdate-enable-company](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/OrganizationsUpdate-enable-company.png) 2. Slide the **Enabled toggle** to off (white) to disable the organizations, or on (blue) to enable them. 3. Click the **Save button** at the bottom of page. 4. A confirmation message lets you know how many organizations are about to be updated with the changes selected on the screen. Click the **Yes, update organizations button** to make the changes. 5. A popup notification displays near the top-right of the screen when complete. Click the **notifications icon**![Notifications-icon-1-new](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/Notifications-icon-1-new.png)to see more information. ### Division-Level Updates #### Enable/Disable Divisions When a division is disabled all groups below it (and accounts in them) are also disabled. Disabled accounts within the organization cannot log in to any nVoq application. When a division is enabled all groups below it (and accounts in them) are also enabled. Enabled accounts in enabled organizations have active billing subscriptions. If the company level organization is *disabled* you will not be able to enable the divisions below it.The Enabled toggle will display, but you will get an error message when you try to save your changes. 1. Put a checkmark in the **Enable/disable divisions box** at the top of the page (under What do you want to update?) to display the Enabled toggle. ![OrganizationsUpdate-enable-division](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/OrganizationsUpdate-enable-division.png) 2. Slide the **Enabled toggle** to off (white) to disable the organizations, or on (blue) to enable them. 3. Click the **Save button** at the bottom of page (after you have updated all selected options). 4. A confirmation message lets you know how many organizations are about to be updated with the changes selected on the screen. Click the **Yes, update organizations button** to make the changes. 5. A popup notification displays near the top-right of the screen when complete. Click the **notifications icon**![Notifications-icon-1-new](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/Notifications-icon-1-new.png)to see more information. #### Password Strength This parameter configures the minimum password complexity required to log in to an nVoq application with an nVoq username and password. Stronger passwords increase password security. For more information about Password Strength, see **[Password Security for Divisions: Password Strength](https://support.nvoq.com/docs/administrator-help-password-security#password-strength).** **The default password strength displays on the page even if there is a different strength set for the division.** 1. Put a checkmark in the **Password Strength box** at the top of the page (under What do you want to update?) to display the Password Strength menu. ![OrganizationsUpdate-password-strength](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/OrganizationsUpdate-password-strength.png) 2. Open the **Password Strength menu** and select a new strength (weak, medium, or strong). 3. Click the **Save button** at the bottom of page (after you have updated all selected options). 4. A confirmation message lets you know how many organizations are about to be updated with the changes selected on the screen. Click the **Yes, update organizations button** to make the changes. 5. A popup notification displays near the top-right of the screen when complete. Click the **notifications icon**![Notifications-icon-1-new](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/Notifications-icon-1-new.png)to see more information. #### Reset on Initial Sign In This parameter configures whether users are required to enter a new nVoq password the very first time they log in to an nVoq application and after password resets. 1. Put a checkmark in the **Reset on Initial Sign In** **box** at the top of the page (under What do you want to update?) to display the Reset on Initial Sign In toggle. ![OrganizationsUpdate-reset-on-initial-signin](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/OrganizationsUpdate-reset-on-initial-signin.png) 2. Slide the **Reset on Initial Sign In** **toggle** to off (white) to disable this feature, or on (blue) to enable it. 3. Click the **Save button** at the bottom of page (after you have updated all selected options). 4. A confirmation message lets you know how many organizations are about to be updated with the changes selected on the screen. Click the **Yes, update organizations button** to make the changes. 5. A popup notification displays near the top-right of the screen when complete. Click the **notifications icon**![Notifications-icon-1-new](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/Notifications-icon-1-new.png)to see more information. #### Password History Enabling password history prevents a certain number of previous nVoq passwords from being reused. The number of passwords that cannot be reused is configured under History Count. For more information about Password History and History Count, see **[Password Security for Divisions: Password History](https://support.nvoq.com/docs/administrator-help-password-security#password-history)**. 1. Put a checkmark in the **Password History box** at the top of the page (under What do you want to update?) to display the Password History toggle and History Count field. **The default History Count value displays on the page even if there is a different value set for the division.** ![OrganizationsUpdate-password-history](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/OrganizationsUpdate-password-history.png) 2. Slide the **Password History toggle** to off (white) to disable this feature, or on (blue) to enable it. 1. *If enabling Password History*, enter the number of the number of previous nVoq passwords that cannot be reused in the **History Count field** or use the up and down arrows to the right of the field to raise or lower the number. A history count of "1" means user cannot reuse the current password. A history count of "5" means the user cannot reuse the current password or the four previous passwords. 3. Click the **Save button** at the bottom of page (after you have updated all selected options). 4. A confirmation message lets you know how many organizations are about to be updated with the changes selected on the screen. Click the **Yes, update organizations button** to make the changes. 5. A popup notification displays near the top-right of the screen when complete. Click the **notifications icon**![Notifications-icon-1-new](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/Notifications-icon-1-new.png)to see more information. #### Lockout When this setting is enabled the system will automatically lock a user account after a certain number of failed login attempts. The number of failed login attempts allowed is configured under Maximum Failure. When this setting is disabled, the user has unlimited login attempts. For more information about Lockout, see **[Password Security for Divisions: Lockout](https://support.nvoq.com/docs/administrator-help-password-security#lockout)**. **The default Maximum Failure value displays on the page even if there is a different value set for the division.** 1. Put a checkmark in the **Lockout** **box** at the top of the page (under What do you want to update?) to display the Lockout toggle and Maximum Failure field. ![OrganizationsUpdate-lockout](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/OrganizationsUpdate-lockout.png) 2. Slide the **Lockout toggle** to off (white) to disable this feature, or on (blue) to enable it. 1. *If enabling Lockout,* enter the number of the allowed number of failed login attempts before the system locks the account in the **Maximum Failure field** or use the up and down arrows to the right of the field to raise or lower the number. 3. Click the **Save button** at the bottom of page (after you have updated all selected options). 4. A confirmation message lets you know how many organizations are about to be updated with the changes selected on the screen. Click the **Yes, update organizations button** to make the changes. 5. A popup notification displays near the top-right of the screen when complete. Click the **notifications icon**![Notifications-icon-1-new](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/Notifications-icon-1-new.png)to see more information. #### Password Expiration When enabled, this parameter configures password expiration and requires nVoq passwords to be reset after a certain number of days starting from account creation. The number of days is configured under Maximum Age. When cleared, passwords will never expire. For more information about Password Expiration, see **[Password Security for Divisions: Password Expiration](https://support.nvoq.com/docs/administrator-help-password-security#password-expiration)**. **The default Maximum Age and Warning Time values display on the page even if there are different values set for the division.** 1. Put a checkmark in the **Password Expiration box** at the top of the page (under What do you want to update?) to display the Password Expiration toggle, the Maximum Age (days) field, and the Warning Time (days) field. ![OrganizationsUpdate-password-expiration](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/OrganizationsUpdate-password-expiration.png) 2. Slide the Password Expiration toggle to off (white) to disable this feature, or on (blue) to enable it. 1. *If enabling Password Expiration,* enter the number of days that an nVoq password will be valid in the **Maximum Age (days) field**. After the number of days entered in this field, the password will expire. 2. *If enabling Password Expiration,* enter the number of days prior to nVoq password expiration that the system will notify users that their passwords are going to expire in the **Warning Time (days) field**. 3. Click the **Save button** at the bottom of page (after you have updated all selected options). 4. A confirmation message lets you know how many organizations are about to be updated with the changes selected on the screen. Click the **Yes, update organizations button** to make the changes. 5. A popup notification displays near the top-right of the screen when complete. Click the **notifications icon**![Notifications-icon-1-new](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/Notifications-icon-1-new.png)to see more information. ### Group-Level Updates #### Enable/Disable Groups When a group is disabled all accounts in it are also disabled. Disabled accounts within the organization cannot log in to any nVoq application. When a group is enabled all accounts in it are also enabled. Enabled accounts in enabled organizations have active billing subscriptions. If the division level organization is *disabled* you will not be able to enable the groups below it.The Enabled toggle will display, but you will get an error message when you try to save your changes. 1. Put a checkmark in the **Enable/Disable Groups** **box** at the top of the page (under What do you want to update?) to display the Enabled toggle. ![OrganizationsUpdate-enable-group-2000.png](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/OrganizationsUpdate-enable-group-2000.png) 2. Slide the **Enabled toggle** to off (white) to disable the organizations, or on (blue) to enable them. 3. Click the **Save button** at the bottom of page (after you have updated all selected options). 4. A confirmation message lets you know how many organizations are about to be updated with the changes selected on the screen. Click the **Yes, update organizations button** to make the changes. 5. A popup notification displays near the top-right of the screen when complete. Click the **notifications icon**![Notifications-icon-1-new](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/Notifications-icon-1-new.png)to see more information. #### Topic The topic selected here is the default topic that appears in the dictation client. For more information about the Dictation Topic, see **[Client Settings: Topic](https://support.nvoq.com/docs/administrator-help-client-settings#topic)**. 1. Put a checkmark in the **Topic** **box** at the top of the page (under What do you want to update?) to display the dictation Topic drop-down menu. **The default topic displays on the page even if there is a different topic set for the group.** ![OrganizationsUpdate-topic-2000.png](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/OrganizationsUpdate-topic-2000.png) 2. Open the **Topic menu** and select a new dictation topic. 3. Click the **Save button** at the bottom of page (after you have updated all selected options). 4. A confirmation message lets you know how many organizations are about to be updated with the changes selected on the screen. Click the **Yes, update organizations button** to make the changes. 5. A popup notification displays near the top-right of the screen when complete. Click the **notifications icon**![Notifications-icon-1-new](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/Notifications-icon-1-new.png)to see more information. #### Hotkeys The hotkey(s) selected here for Dictation and/or Popup Shortcut are the default hotkeys that will be used in nVoq applications. For more information about Hotkeys, see **[Client Settings: Dictation Hotkey](https://support.nvoq.com/docs/administrator-help-client-settings#dictation-hotkey)**. 1. Put a checkmark in the **Hotkeys** **box** at the top of the page (under What do you want to update?) to display the dictation and popup shortcut hotkey fields. **The default hotkeys display on the page even if there are different hotkeys set for the group.** ![OrganizationsUpdate-hotkeys-2000.png](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/OrganizationsUpdate-hotkeys-2000(1).png) 2. **Place your cursor on the line** below the label of the hotkey you want to change and then **press the key (or keys) on your keyboard** that you want the groups to use to record dictations. The key or key(s) will automatically be entered on the line. - You can press press multiple modifier keys (like Shift, Ctrl, or Alt) together with at least one other key. - The following key combinations are not allowed because they are already assigned to functions in Windows: Ctrl A, Ctrl C, Ctrl F, Ctrl S, Ctrl V, Ctrl X, Ctrl Y, and Ctrl Z. If you attempt to use one of these key combinations you will see a message that states, "Invalid hotkey." - Both hotkeys will be updated with whatever displays here, even if you do not make changes. 3. Click the **Save button** at the bottom of page (after you have updated all selected options). 4. A confirmation message lets you know how many organizations are about to be updated with the changes selected on the screen. Click the **Yes, update organizations button** to make the changes. 5. A popup notification displays near the top-right of the screen when complete. Click the **notifications icon**![Notifications-icon-1-new](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/Notifications-icon-1-new.png)to see more information. #### Allow Use Audio This toggle controls whether or not audio from dictations can be used to improve dictation accuracy and modeling. For more information about Allowing the Use of Audio, see **[Client Settings: Allow Use of Audio](https://support.nvoq.com/docs/administrator-help-client-settings#allow-use-of-audio)**. 1. Put a checkmark in the **Allow Use Audio** **box** at the top of the page (under What do you want to update?) to display the Allow Use of Audio toggle. ![OrganizationsUpdate-allow-use-audio-2000.png](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/OrganizationsUpdate-allow-use-audio-2000.png) 2. Slide the **Allow Use of Audio toggle** to off (white) to disallow the use of the group's audio to improve accuracy, or on (blue) to allow it. 3. A popup message appears to let you know that changing this setting affects audio *going forward* (until the property is changed again). If you want to update the setting, click the **Yes, change this setting** button. (The setting will not be updated until you click the Save button on the page.) 4. Click the **Save button** at the bottom of page (after you have updated all selected options). 5. A confirmation message lets you know how many organizations are about to be updated with the changes selected on the screen. Click the **Yes, update organizations button** to make the changes. 6. A popup notification displays near the top-right of the screen when complete. Click the **notifications icon**![Notifications-icon-1-new](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/Notifications-icon-1-new.png)to see more information. #### Allow Use Text This setting controls whether or not text from dictations by this group can be used to build and improve dictation topics. For more information about Allowing the Use of Text, see **[Client Settings: Allow Use of Text](https://support.nvoq.com/docs/administrator-help-client-settings#allow-use-of-text)**. 1. Put a checkmark in the **Allow Use Text** **box** at the top of the page (under What do you want to update?) to display the Allow Use of Text toggle. ![OrganizationsUpdate-allow-use-text-2000.png](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/OrganizationsUpdate-allow-use-text-2000.png) 2. Slide the **Allow Use of Text toggle** to off (white) to disallow the use of the group's dictated text to improve dictation topics, or on (blue) to allow it. 3. A popup message appears to let you know that changing this setting affects text *going forward* (until the property is changed again). If you want to update the setting, click the **Yes, change this setting** button. (The setting will not be updated until you click the Save button on the page.) 4. Click the **Save button** at the bottom of page (after you have updated all selected options). 5. A confirmation message lets you know how many organizations are about to be updated with the changes selected on the screen. Click the **Yes, update organizations button** to make the changes. 6. A popup notification displays near the top-right of the screen when complete. Click the **notifications icon**![Notifications-icon-1-new](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/Notifications-icon-1-new.png)to see more information. #### Audio Data Retention This setting controls how long audio from dictations and voice shortcuts is stored in nVoq Administrator for review on the Review & Correct page for troubleshooting and sentence modeling. For more information about this setting, see **[Client Settings: Data Retention - Audio](https://support.nvoq.com/docs/administrator-help-client-settings#keep-audio)**. Lowering the retention time or selecting "Never" will purge data.Once a value is selected from the menu and saved the system will immediately delete up to 100 records per user that qualify by being older than the number of days selected. 1. Put a checkmark in the **Audio data retention** **box** at the top of the page (under What do you want to update?) to display the Data Retention Audio drop-down menu. **The default value displays on the page even if there is a different value set for the group.** ![OrganizationsUpdate-audio-data-retention-2000.png](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/OrganizationsUpdate-audio-data-retention-2000.png) 2. Open the **Audio menu** and select the number of days dictation and voice shortcut audio should be stored, or select "Never" to never store it at all. 3. Click the **Save button** at the bottom of page (after you have updated all selected options). 4. A confirmation message lets you know how many organizations are about to be updated with the changes selected on the screen. Click the **Yes, update organizations button** to make the changes. 5. A popup notification displays near the top-right of the screen when complete. Click the **notifications icon**![Notifications-icon-1-new](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/Notifications-icon-1-new.png)to see more information. #### Text Data Retention This setting controls how long text from dictations and shortcuts is stored in nVoq Administrator for review on the Review & Correct page. For more information about this setting, see **[Client Settings: Data Retention - Text](https://support.nvoq.com/docs/administrator-help-client-settings#keep-text)**. **The default value displays on the page even if there is a different value set for the group.** Lowering the retention time or selecting "Never" will purge data.Once a value is selected from the menu and saved the system will immediately delete up to 100 records per user that qualify by being older than the number of days selected. 1. Put a checkmark in the **Text** **data retention box** at the top of the page (under What do you want to update?) to display the Data Retention Text drop-down menu. ![OrganizationsUpdate-text-data-retention-2000.png](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/OrganizationsUpdate-text-data-retention-2000.png) 2. Open the **Text menu** and select the number of days dictation and shortcut text should be stored, or select "Never" to never store it at all. 3. Click the **Save button** at the bottom of page (after you have updated all selected options). 4. A confirmation message lets you know how many organizations are about to be updated with the changes selected on the screen. Click the **Yes, update organizations button** to make the changes. 5. A popup notification displays near the top-right of the screen when complete. Click the **notifications icon**![Notifications-icon-1-new](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/Notifications-icon-1-new.png)to see more information. #### Dictation Information Data Retention This setting controls how long External Identifier (External ID), Metadata, Client Product, Client Vendor, Client Version and Microphone information is stored. For more information about this setting, see **[Client Settings: Data Retention - Dictation Information](https://support.nvoq.com/docs/administrator-help-client-settings#save-dictation-information)**. **The default value displays on the page even if there is a different value set for the group.** Lowering the retention time or selecting "Never" will purge data.Once a value is selected from the menu and saved the system will immediately delete up to 100 records per user that qualify by being older than the number of days selected. 1. Put a checkmark in the **Dictation Information** **Data Retention box** at the top of the page (under What do you want to update?) to display the Dictation Information drop-down menu. ![OrganizationsUpdate-dictation-information-data-retention-2000.png](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/OrganizationsUpdate-dictation-information-data-retention-2000.png) 2. Open the **Dictation Information menu** and select the number of days External Identifier (External ID), Metadata, Client Product, Client Vendor, Client Version and Microphone information should be stored, or select "Never" to never store it at all. 3. Click the **Save button** at the bottom of page (after you have updated all selected options). 4. A confirmation message lets you know how many organizations are about to be updated with the changes selected on the screen. Click the **Yes, update organizations button** to make the changes. 5. A popup notification displays near the top-right of the screen when complete. Click the **notifications icon**![Notifications-icon-1-new](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/Notifications-icon-1-new.png)to see more information. #### Dictation Troubleshooting Data Retention This setting controls how long backend dictation data is stored for troubleshooting. For more information about this setting, see **[Client Settings: Data Retention - Dictation Troubleshooting Data](https://support.nvoq.com/docs/administrator-help-client-settings#save-dictation-troubleshooting-data)**. **The default value displays on the page even if there is a different value set for the group.** The value of this setting must be less than or equal to the value of the Audio Data Retention setting.If you try to change this to a greater value than what is selected for Audio Data Retention, an error message will be displayed. If you attempt to save it as a greater value than what is selected for Audio Data Retention, the setting will automatically change to the same value as the Audio Data Retention setting. 1. Put a checkmark in the **Dictation Troubleshooting Data Retention** **box** at the top of the page (under What do you want to update?) to display the Dictation Troubleshooting Data drop-down menu. ![OrganizationsUpdate-dictation-troubleshooting-data-retention-2000.png](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/OrganizationsUpdate-dictation-troubleshooting-data-retention-2000.png) 2. Open the **Dictation Troubleshooting Data menu** and select the number of days back-end troubleshooting data should be stored, or select "Never" to never store it at all. - **The value of this setting must be less than or equal to the value of the Audio Data Retention setting.** 3. Click the **Save button** at the bottom of page (after you have updated all selected options). 4. A confirmation message lets you know how many organizations are about to be updated with the changes selected on the screen. Click the **Yes, update organizations button** to make the changes. 5. A popup notification displays near the top-right of the screen when complete. Click the **notifications icon**![Notifications-icon-1-new](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/Notifications-icon-1-new.png)to see more information. #### Note Assist Transaction Text Data Retention This setting controls how long the narrative text that a Note Assist review is run against is stored. For more information about this setting, see **[Client Settings: Note Assist Transaction Text](https://support.nvoq.com/docs/administrator-help-mass-update-organizations#keep-note-assist-transaction-text)**. **The default value displays on this page even if there is a different value set for the group.** 1. Put a checkmark in the **Note Assist Transaction Text** **Data Retention box** at the top of the page (under What do you want to update?) to display the Note Assist Transaction Text drop-down menu. ![OrganizationsUpdate-note-assist-transaction-data-retention-2000.png](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/OrganizationsUpdate-note-assist-transaction-data-retention-2000.png) 2. Open the **Note Assist Transaction Text** **menu** and select the number of days narrative text that a Note Assist review is run against should be stored, or select "Never" if you want to never store it at all. 3. Click the **Save button** at the bottom of page (after you have updated all selected options). 4. A confirmation message lets you know how many organizations are about to be updated with the changes selected on the screen. Click the **Yes, update organizations button** to make the changes. 5. A popup notification displays near the top-right of the screen when complete. Click the **notifications icon**![Notifications-icon-1-new](https://cdn.us.document360.io/03b5534a-5f9a-42ce-852d-08bf09105da4/Images/Documentation/Notifications-icon-1-new.png)to see more information.