SayIt Quick Start Guide
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SayIt Quick Start Guide

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Welcome to the SayIt voice client, your real-time HIPAA compliant speech-to-text workflow solution. With SayIt, you can navigate your desktop applications with shortcuts and dictate instead of type.

Before You Begin...

Step 1: Get an Account 

In order to use SayIt, you'll need an account.

  • If you DON'T already have an account and are not already working with a partner or SayIt representative, you can request a trial at https://sayit.nvoq.com/request-a-trial/ 
  • If you DO already have an account, you may have received a welcome email with your username, password, and URL you will use to access SayIt. If not, contact your SayIt representative for that information.

Step 2: Setup your Computer for SayIt 

Before you can start using SayIt there are some things you need to do to prepare your computer. On a Mac there are some additional steps.

Install SayIt on Windows or Mac

Use SayIt

 

Step 1: Learn Your Dictation and Shortcut Hotkeys

SayIt does not record constantly. You must press and hold* a button or hotkey to tell the voice client that you are recording a Voice Shortcut or a Dictation. Release the button when you are done speaking. 

*On the nVoq Wireless Microphone app, you just tap the button to start recording and tap again to stop recording.

sayit_how_to_record_original

Hotkeys for Dictation

Use following buttons or keys while you dictate:

  • On your Keyboard: Press and hold the F2 key (by default) while you dictate your text. (Look in the status bar at the bottom right of the voice client window to see which key is assigned for you. Release the key to stop recording. To change your hotkey, see Set Keyboard Hotkeys.)
  • On your Hand-Held Microphone: Press and hold the RECORD BUTTON or SLIDER while you dictate your text. (Look in the Microphones Guide for information about a specific device.) Release the button to stop recording.
  • On the nVoq Wireless Microphone: Tap the dictation button (microphone icon) to start recording. Release the button to stop recording.

 

Hotkeys for Voice Shortcuts

Use the following buttons or keys while you say a shortcut name to use a voice shortcut.

  • On your Keyboard: Press and hold the F3 key (by default) while you say a shortcut name. (Look in the status bar at the bottom right of the voice client window to see which key is assigned for you. Release the key to stop recording. To change your hotkey, see Set Keyboard Hotkeys.)
  • On your Hand-Held Microphone: Press and hold the INS/OVR button, generally, while you say a shortcut name. (Look in the Microphones Guide for information about a specific device.) Release the button to stop recording.
  • On the nVoq Wireless Microphone: Tap the shortcut button (star icon) to start recording. Release the button to stop recording.

 

Hotkeys for Popup Shortcuts

A Popup Shortcut does not require recording audio at all. Simply press and release the following button or key to use a Popup shortcut. 

  • On your Keyboard: Press the F4 key (by default) to open the Popup menu, then select a shortcut. (Look in the status bar at the bottom right of the voice client window to see which key is assigned for you. To change your hotkey, see Set Keyboard Hotkeys.)
  • On your Hand-Held Microphone: Press and hold either the F4 or the EOL/PRIO button, generally, to open the Popup menu. (Look in the Microphones Guide for information about a specific device.)
  • On the nVoq Wireless Microphone: Use shortcuts from the app by tapping on a shortcut name within the app itself. See Using Shortcut Buttons for iOS or  Using Shortcut Buttons for Android.

 

How Do I Know I'm Recording?

When using a headset or hand-held microphone you'll see color in the audio meter while recording. Try to keep this meter in the mid-range.

sayit_how_to_tell_if_recording

You can click the Listen button to hear your last recording.

sayit_how_to_listen

When using the nVoq Wireless Microphone, the audio level is displayed on the app.

 

Step 2: Set your Recording Level (Microphone Setup Wizard)

The first time you log in, the Microphone Setup Wizard opens automatically. Otherwise, open the Options menu and choose Microphone Setup. Follow the on-screen instructions to set your recording level.  See Microphone Setup Wizard for step-by-step instructions.

 

Step 3: Practice Dictation

  1. Start by MAXIMIZING the SayIt window by clicking the square in the upper right corner.

SayIt_maximize

  1. Practice dictation within a template, which will open with a shortcut.
    Press and hold your voice shortcut button (F3 by default) and say, "First Training". Release the button.
  1. In the SayIt window, place your cursor next to the A) below the first sentence displayed.

sayit_FirstTraining_first-line

  1. Press and hold the F2 key (or your dictation button or hotkey) and read the line above it out loud.
    Remember to pay attention to your recording level in the audio meter! 
    Release the button when you are done speaking.
  2. Move on to the next example. Place your cursor next to the B) and dictate that sentence. 
If you (or the voice client) make a mistake, you can use the shortcut (F3) "Undo" and try the sentence again.
  1. Repeat until you have dictated all sentences. 
If you need help with how to dictate dates, or numbers and dollar amounts, lists, or punctuation, take a look at nVoq Dictation.
  1. When you are finished, click the RESTORE symbol (two boxes) in the upper right corner of the SayIt window to put it back to the smaller size.

SayIt_restore

Then, MINIMIZE the window by clicking the underscore symbol (_) to hide the window. SayIt will usually just run in the background as you are working.


To get better accuracy, keep an eye on your audio meter which is a visual indicator of your recording level.
  • Color should be at about the MID-RANGE while you are speaking.
  • If color goes all the way to the top, you are TOO LOUD. Make sure your microphone is not too close to your mouth when you speak.
  • If color stays in lower third of the meter, you are too quiet. Make sure you are speaking loud enough, and that your microphone is not too far away from your mouth when you speak.  
  • For more information, see Recording Tips

 

Step 4: Teach SayIt New Words (My Vocabulary)

There will be words that the voice client does not already know. Learn about how you can add words to your own vocabulary below.

Add a Term to My Vocabulary

  1. Click on the Dictations menu and select My Vocabulary. The My Vocabulary window opens.
  2. In the My Vocabulary window, click New. The New Account Vocabulary window opens.
  3. In the Written field enter the new word or phrase that you want to add to your vocabulary.
    A good way to learn about this feature is to add your name, or the names of people you are likely to include in your dictations.
    DO NOT RECORD A SOUNDS LIKE PRONUNCIATION. (Most of the time your vocabulary term will work better WITHOUT a Sounds Like pronunciation.)

Vocabulary_WrittenForm

  1. Click Save.
  1. SayIt loads the new vocabulary, which may take a few minutes. Click OK to continue.
You can still use dictation while a new vocabulary term is being processed by the server.

Vocabulary_MakeTakeAFewMin

  1. Give the dictation engine a few minutes to add your term to your dictionary. Then, try to useyour new vocabulary term in a dictation to make sure it works for you.
If after a few minutes your term is still not being returned in your transcript, you can add a "Sounds Like" pronunciation for the term

 

Step 5: Practice Using Shortcuts

  1. Place your cursor in your EMR or the application you use for your job. 

place-cursor-generic

  1. Press your popup shortcut button and select “Normal Exam”.  (By default the popup shortcut hotkey on your keyboard is F4, but yours may be different.)
  2. The Normal Exam template appears where you placed your cursor.
You can make own shortcuts too! See Create a New Shortcut  for more information.

 

 

Step 6: Learn Where to Find Help

Click the question mark icon in SayIt and select Support Center to go directly to the SayIt Help.

SayIt_SupportCenter

You can find lots of helpful information in the Support Center, like using a smartphone as a microphone, or using the Select and Say feature.