12.1 Release Notes

Vcore (tm) Release 12.1
August 1, 2017

Dictation Topics

Accuracy Improvements -Our developers continue to make improvements to our topics. Several improvements have been made, but a few specific examples include:
- "You" and "You are" returning as "U" and UR" in General Medicine - Like a text message or a song lyric by Prince, the words "you" and "you are" were sometimes returning as "U" and "UR" in the General Medicine topic. This has been corrected in 12.1. (D-09938)
- Occasional Words Capitalized in General Medicine - Words such as "odynophagia" and "ethmoid" were erroneously being capitalized in the General Medicine topic. This has been corrected in 12.1. (D-09940)
- "Plantar fasciitis" Misspelled in General Medicine - This phrase was returning as "plantar facitis" in the General Medicine topic, and has now been corrected. (D-10281)
- "Nocturia" returning as Capitalized Word in General Medicine - The word " nocturia" was being capitalized in the General Medicine topic, but it's now been corrected. (D-10297)
- "Twelve point five" returning as "12 0.5" in General Medicine - The value "twelve point five" was returning incorrectly as "12 0.5" in the General Medicine topic. This has been corrected. (D-10296)
- "Two to three year" returning as "2 to three-year" in General Medicine - Support was added to the General Medicine topic so that this will return as "2-3 year". (D-10329)
- "Over" returning as "/" in General Medicine - Support was added to the General Medicine topic so that this will return as the word "over" when the dictation is not a blood pressure reading. (D-10373)
- Dropped Words in General Medicine - Support was added for the phrase "changes in bowel and blood activities", which was returning as, "changes in her activities" in the General Medicine topic. (D-10361)
- Contraction "I'd" Expanded Out to "I had" in Narrative - The contraction "I'd" in dictations on the Narrative topic was being expanded to "I had" in the transcript instead of "I would" . This has been corrected. (D-10356)
- "Prepatellar" returning capitalized in Radiology - The term "prepatellar" was returning as a capitalized word in the Radiology topic, and this has been corrected. (D-10371)
- "VD" returning as "the day" in Veterinary - Support was added to the Veterinary topic so that the term "VD" will return correctly in dictations such as, "Thorax: VD and laterals; abdomen: VD and lateral". (D-10005)
- Incorrect Cancer Staging Notations in Oncology - Support was added to the Oncology topic to improve the dictation accuracy on dictated cancer staging notations, such as "T1 N1 M0". (D-10342)

SayIt

User Accounts No Longer Disabled on Password Failure - User accounts with failed login attempts will no longer be disabled. Instead, the accounts will be temporarily locked out for 15 minutes. During the 15 minute lockout period, users can reset their passwords via the Forgot Username or Password link on the login screen to bypass the lockout. An administrator can also reset a user password, as before. If you attempt to log in again during the 15 minutes that your account is locked without resetting your password, you will reset the timer and start another 15 minute lockout. (B-13475)
Show Paste History on Options Menu - A new item on the Options menu called Show Paste History allows you to use the SayIt window as a notepad by only adding text to the text area when your cursor is in the field. (B-13615)
Fast Shortcuts and Hands Free Enabled on SayIt Menus - The Fast Shortcuts and Hands Free features have moved from the hidden Diagnostics menu to the Shortcuts and Options menus (respectively). These features must first be enabled for the user in SayIt Administrator in order to show up on these menus. The Fast Shortcuts feature, once enabled in SayIt Administrator, is ON by default on the Shortcuts menu in SayIt. The Hands Free feature, once enabled in SayIt Administrator, is OFF by default; it must be turned on by the user from the Options menu. (B-13491)
Fast Shortcuts Pronunciation Generator - Fast Shortcuts, the client-side recognizer for voice shortcuts, now includes a pronunciation generator so that it can better understand terms that are not in the voice client dictionary when used for voice shortcut commands or terms that are used in Select and Say. (B-13566)
Reduction in False Positives for Hands Free - We've been working to improve the Hands Free dictation and shortcut experience. In this release you may notice a reduction in the number of "false positives", meaning that the feature should better recognize when you actually say, "Start Shortcut" or "Start Dictation". (B-13619)
Improved Dictation/Shortcut Workflow for Hands Free - In the previous release, when using shortcuts within a dictation you had to say, "Stop Dictation" before you could run your shortcut. In 12.1 you can say, "Start Shortcut" (followed by the shortcut name) while in dictation mode. (B-13587)
SayIt Vision (ALPHA TEST) - SayIt Vision uses shape and character image recognition to allow the voice client to "see" things like radio buttons, text fields, and labels on the screen. It can be used to automate desktop tasks for applications that do not allow programmatic access. In this release the feature is in ALPHA testing phase and can be enabled in SayIt Administrator. (B-13244) (B-13642)
Multiple Instances of Voice Client Running Simultaneously No Longer Supported - Prior to 12.1, if you had an instance SayIt running and attempted to launch another copy, you would get a message letting you know that there was another copy of SayIt running but you would still be allowed to launch the new instance and have multiple copies of SayIt running at one time. This could lead to problems such as duplicate entries in Review and Correct, among other things. In 12.1 if you attempt to launch an instance of SayIt when you already have one running, you will get a message telling you so and you will not be able to launch another instance. (B-13641)
Bandwidth Test Lets You Know If There's a Problem - The Bandwidth Test that you can run within SayIt from the extended Help menu (Ctrl + ?) now let's you know if your Internet bandwidth is good enough for SayIt to work properly, or if it is too slow. (B-13523)
Bug Fix for HTML Automation Spellcheck - Prior to the CEF upgrade in 12.0, HTML shortcuts included spellcheck in text fields. This was included "accidentally" and was not a supported feature, so it was not noticed that it was missed in the upgraded CEF browser. After 12.0 was launched however we discovered that customers were actually using the spellcheck feature and wanted it back, and so it has been added back in 12.1. (D-10407)
Bug Fix for Tab Key Not Working in Popup Shortcut Menu - In the Popup shortcut menu, the pressing the Tab key is supposed to show the folders in the menu. In 12.0, this functionality was no longer working. The work-around is to use the Ctrl key with the F key, which does the same thing. The Tab key functionality has been fixed in 12.1, and the Ctrl+F work-around continues to work also. (D-10315)
Bug Fix for Dictation Server Hanging - There was an issue in 12.0 with the 8kHz General Medicine dictation server hanging while waiting for a dictation complete signal. This has been fixed in 12.1. (D-10352)

Removed from SayIt:

Recent Shortcut History has been removed from the Shortcuts menu and the My Shortcuts window. (B-13464)
Enable Go2It has been removed from the Options menu. The Go2it feature only worked in the Internet Explorer web browser, and was not used. It has been retired from Select and Say and the client-side Hands Free and Fast Shortcuts features as well. (B-13458)

SayIt Administrator:

Administrator Accounts No Longer Disabled on Password Failure - Accounts with failed login attempts will no longer be disabled. Instead, the accounts will be temporarily locked out for 15 minutes. During the 15 minute lockout period, administrators can reset their passwords via the Forgot Username or Password link on the login screen to bypass the lockout. Another administrator can also reset the password, as before. If you attempt to log in again during the 15 minutes that your account is locked without resetting your password, you will reset the timer and start another 15 minute lockout. (B-13475)
New Trial Period for Healthcare Accounts - Accounts created in a Healthcare tenant will now have a Trial period that can be up to two months long. A trial period begins the first time the account is Enabled and ends on the date selected on the (new) Trial Expires menu. The account will automatically become billable after the trial period expires (if it is not disabled first). (B-13473, B-13683, B-13707)
New Billing Page - Billing for user accounts will now be configured in SayIt Administrator and is handled by the Zuora subscription management platform. A new Billing page has been added in SayIt Administrator where you can add or edit payment information for your organization. The Billing page in SayIt Administrator is available only to system level administrators and to administrators with access at the Tenant level. Only administrators with the Customer Administrator role (with tenant level access) will be able to modify information and see hyperlinks on this page. Tenant-level administrators with a Read-Only or Transcriber role will be able to see the page, but will not see any hyperlinks or be able to modify information. (B-13499, B-13577, D-10463)
Modify Account Username on Accounts Page - You can now modify a user account Username in SayIt Administrator. Username must still be unique across the entire system. (B-13476)
Plan, Term, and Services Options on Accounts Page - As part of the new billing and subscription management handled by Zuora, the subscription Plan, Term, and optional Services are now configured on the Accounts page in SayIt Administrator. Existing accounts have been automatically connected to Zuora on the back end (B-13585), and new accounts created in SayIt Administrator will automatically create an account in Zuora. A new subscription is created in Zuora in accordance to the selected Plan and Term once the new account is enabled in SayIt Administrator. (B-13473)
Accuracy Optimization Setting on Accounts Page - Accuracy Optimization Service (AOS) is personalized dictation accuracy and user experience improvement. There is a one-time fee associated with this service. This service is only available to accounts within a Healthcare tenant. The box is grayed out (unavailable) for accounts in a Customer Care tenant. (D-10435)
Show Paste History Checkbox on Accounts Page - A new setting on the Accounts page called Show Paste History allows you to configure the voice client window to be used as a notepad by only adding text to the text area when the cursor is in the field. (B-13615)
SayIt Vision Enabled in SayIt Administrator - SayIt Vision uses shape and character image recognition to allow the voice client to "see" things like radio buttons, text fields, and labels on the screen. It can be used to automate desktop tasks for applications that do not allow programmatic access. In this release the feature is in ALPHA testing phase and can be enabled in SayIt Administrator on the Accounts page. (B-13642)
Fast Shortcuts and Hands Free Enabled via SayIt Administrator: The Fast Shortcuts and Hands Free features (which were alpha tested in the last release) can now be enabled for users in SayIt Administrator on the Add/Edit Accounts page. The Fast Shortcuts feature, once enabled in SayIt Administrator, appears on the Shortcuts menu in SayIt. The Hands Free feature, once enabled in SayIt Administrator, appears on the Options menu in SayIt. (B-13491)
Edit Links on Organizations and Accounts Pages Redesigned - Instead of clicking on the Edit link on the right side of the page, now simply click on the organization or account name to edit. (B-13475)
Updated Company and Division Organizations Pages - The Add/Edit Division page has been redesigned and re-labeled to include account lockout. The Add/Edit Company page has been reorganized. (B-13475)
Triggers Run HTML Shortcuts - You can now add a trigger that runs an HTML Automation shortcut. Previously triggers could only run workflow automations. (B-12916)
New Filter on Review & Correct Page - You can now filter items on the Review & Correct page by Hands Free Keyword if you want to see and hear the recordings of voice client users uttering keywords to start or stop a hands free dictation or to start a hands free voice shortcut. The item ID for these new recordings start with a K (for keyword). (B-13413)
Bug Fix for Importing Shortcuts into Existing Folders - There was a bug in which shortcuts imported via csv file could not be added into existing folders unless the existing folder name was listed on the spreadsheet as a "new" folder. This has been fixed. Shortcuts on a csv file can now be added to existing folders simply by adding the existing folder name in the Folder column next to the shortcut on the spreadsheet. (D-10244)
Bug Fix for Incorrect Topic Showing on Group Organization Page - There was a bug in which groups with the Neurosurgery topic were showing "Surgery" as the topic, and groups with topics Oncology and Gastroenterology were showing "General Medicine" as their topic on the Group level Organization page. This has been corrected. All groups will now see the correct name of the selected topic on the Organization page at the Group level. (D-10323)

Removed from SayIt Administrator:

Accounts Page Evaluation Checkbox - Due to our new automated billing and subscription managment, the Evaluation checkbox on the Accounts page has been removed. Healthcare accounts will be in a trial period when they are first enabled, and then accounts that have access to SayIt automatically become billable after the trial expires. Customer Care accounts do not have a trial period. All Customer Care SayIt accounts are automatically billable based on SayIt usage. Accounts that do not have access to SayIt will not be billable; they'll be removed from invoices. (B-13473, B-13683)
Accounts Page Auto-Profile Enabled Checkbox - The Auto-Profile Enabled checkbox has been removed from the Accounts page. This setting, on by default, enabled a user account to automatically store acoustic information from dictations to "learn" the user's voice and pronunciations and help increase dictation accuracy. The auto-profile work is still being done on accounts, but can no longer be disabled. (B-13463)
Accounts Page Transcription Assist Checkbox Removed - This checkbox, which was on the Accounts page under Billing Properties, was only used for billing purposes and has been removed. Transcription Assist is still enabled on the Organizations page at the Group level (that has not changed). (B-13673)
Retired Shortcut Languages French, Spanish, GB English - We have removed support for languages other than US English for shortcuts. As a result, the Language drop-down menu has been removed from the Organizations page at the Group level Shortcut Settings tab. (B-13469)
Code Fast Retired - The Code Fast feature, which added symptom, diagnosis, and procedure codes to text, was not being used and has been retired. The setting has been removed from the Organizations page at the Group level Dictation Settings tab. (B-13544)
SYSTEM LEVEL Tenant Page Evaluation Checkbox - Due to our new automated billing and subscription managment, the Evaluation checkbox has been removed from the Add/Edit Tenant page at the SYSTEM level. This box configured the tenant so that accounts created within the tenant would be marked as "Evaluation" by default. (B-13473)
SYSTEM LEVEL Services Page Retired - The Services page at the System level in SayIt Administrator has been removed. This page is where Transcription Assist and Code Fast services were enabled for a group organization. (B-13457)

Shortcut Designer

Shortcut Designer Upgraded Framework - Shortcut Designer is running on a different framework, and now has a new look. As part of this upgrade there are some minor changes such as: the red X used to delete a component in the shortcut design or the output design area has been replaced with a red trash can icon, there's a new text editor on the Text component, and there is no longer an output text view. (B-13561) (B-13560)
SayIt-Only Users Can Now Access Shortcut Designer - SayIt users who do not have access to SayIt Administrator can now create and edit their own account shortcuts using the Shortcut Designer. Users log in to Shortcut Designer using the same username and password that they use for SayIt. Users Users who do have access to SayIt Administrator will still only be able to create and edit organization shortcuts; they will NOT be able to manage their personal account shortcuts in Shortcut Designer. (B-13334)
Action Button Can Launch All Types of Shortcuts - The Action Button on HTML shortcuts can now be configured to run shortcuts that open a files, folders, and applications, shortcuts that insert text, and Insert template shortcuts that open in the Select and Say window. (B-13373) (B-13256)
Add Copy Button or Exclude Trailing Text on More Components - There is now the option to exclude trailing text and optionally add a Copy button to the Text Area, Phone, Date, Number, and Email components. This copy button only copies the contents of that field. (B-13560)
Multiple Choice Components Combined into One - The Drop Down, Radio Button, and Check Box components have now been combined into one component called "Choice". On the Choice component you can select which type of field you want, and you can now easily change the type without having to recreate the component options. (B-13560)
Output Separator Includes Space Option - An Output Separator component now includes the option to made the component a single "space" in the output text. (B-13560)
Shortcut Designer Accounts No Longer Disabled on Password Failure - Accounts with failed login attempts will no longer be disabled. Instead, the accounts will be temporarily locked out for 15 minutes. During the 15 minute lockout period, shortcut designers can reset their passwords via the Forgot Username or Password link on the login screen to bypass the lockout. An administrator can also reset the password, as before. If you attempt to log in again during the 15 minutes that your account is locked, you will reset the timer and start another 15 minute lockout. (B-13475)
New Default Settings on Options Tab for HTML Shortcuts - Two settings on the Options tab for HTML shortcuts ("Close shortcut window when done" and "Remember cursor position") now default to OFF (unchecked) for new shortcuts. These settings previously defaulted to ON (checked). (B-13562)
Duplicate Available on Everything - You can duplicate any component in the shortcut design area or in the output layout area when you select the item with your mouse, right-click, and select Duplicate. (B-13560)
Components with Visibility or Paste Conditions Applied are Designated with Lightening Bolt - Components in the shortcut design area that have Visible When conditions, and components in the output layout area that have Paste When conditions are designated with a lightening bolt next to the component. (B-13560)
Paste When on All Output Components - You can now configure all items in the output layout area to only paste when certain conditions are met using the Paste When feature. Previously, Paste When was only available on Output Separators and Placeholder components. (B-13616)
Default Answer No Longer Appears in Output Layout - In the output layout area you can no longer see a default value that is assigned to a component. Instead, you will see the word "(value)" next to the name of the component (from the Label field). (B-13560)

Removed from Shortcut Designer:

Output Text Layout View - The output layout text view has been retired with updated framework for the Shortcut Designer. (B-13454)

Microphones

Removed from Audio/Microphones:

12.0 Bug for SpeechMike Air - There is a bug when running a SpeechMike Air on a Windows computer while SayIt is running. No audio (SayIt playback, system sounds, etc.) plays through the SpeechMike Air speakers while it is set as the active audio playback device. When SayIt is not running, system sounds, etc. play through the device. (D-10436)

SayIt API

Updated C# Batch Dictation Sample Code - Changes have been made to the C# batch dictation sample. There is now code and commentary on how to use either Ogg or WAVE audio format. Previously we only demonstrated WAVE and did not discuss Ogg in the sample code. The code has also been updated to support HTTPS ciphers recommended by PCI. This will allow the sample to run against a system like Eval, which could be using stricter PCI HTTPS requirements than the production systems. (No V1 Item)
Bug Fix for API Returning Negative Word Markers - Word markers returned by the /text/stats API were showing a negative index number for dictations starting with the word "numeral". This has been corrected in 12.1. (D-10304)
Bug Fix for API Account Sentence Modeling - A bug that was giving a 404 error on Step 6 of the Account Sentence Modeling service in the API code has been fixed. (D-10326)

Removed from SayIt API:

Go2It Retired - The go2it feature has been retired and removed from the documentation. (B-13458)

SayIt Tools_CD

Au3 Generator has been removed from the SayIt Tools_CD. This tool has been replaced by the Shortcut Designer. The last version of the generator (12.0) can still be used, but is no longer supported and will no longer be included in the Tools_CD. (B-12764)