Formatting Commands
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Formatting Commands

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How to Say Formatting Commands

Use formatting commands to get your dictation to add things like carriage returns, quotation marks, and capitalization.

Medical dictations are formatted per the AHDI style guide, and therefore contractions are not transcribed. For example, "can't" will return in a dictation transcript as "cannot".


Start a New Line

"New Line" or "Next Line"

The "new line" or "next line" commands inserts a carriage return into the transcript, starting the next text in the transcript one line down.

In SayIt, this command works even if "Apply Substitutions" is disabled on the Dictations menu.

Say This...

To Display This...

sincerely comma new line Gordon Robinson

-OR-

sincerely comma next line Gordon Robinson

Sincerely,

Gordon Robinson

 


Start a New Paragraph

"New Paragraph" or "Next Paragraph" or "Paragraph"

In SayIt, this command works even if "Apply Substitutions" is disabled on the Dictations menu.

Say This...

To Display This...

sincerely comma new paragraph Gordon Robinson

-OR-

sincerely comma next paragraph Gordon Robinson

-OR-

sincerely comma paragraph Gordon Robinson

Sincerely,

 

Gordon Robinson

 


Add Quotation Marks

"Open Quote" or "Quote" / "Close Quote" or "Unquote"

The "open quote" and "close quote" commands add quotation marks around text in the transcript. You could also say "quote", "open double quote", or "start quote" to start the quotation and "unquote", "close double quote", or "end quote" to end the quotation.

In SayIt, this command works even if "Apply Substitutions" is disabled on the Dictations menu.

Say This...

To Display This...

She told me to buy  open quote a loaf of bread comma a container of milk comma and a stick of butter period  close quote 

She told me to buy "a loaf of bread, a container of milk, and a stick of butter."

She told me to buy quote a loaf of bread comma a container of milk comma and a stick of butter period unquote She told me to buy "a loaf of bread, a container of milk, and a stick of butter."
She told me to buy open double quote a loaf of bread comma a container of milk comma and a stick of butter period close double quoteShe told me to buy "a loaf of bread, a container of milk, and a stick of butter."
She told me to buy start quote a loaf of bread comma a container of milk comma and a stick of butter period end quoteShe told me to buy "a loaf of bread, a container of milk, and a stick of butter."

 


Create a Numbered List

"Numeral One Period" or "One Period" -OR- "Next Number" or "Number Next"

Numeral One Period or One Period

The commands, "numeral one period" or "one period" create a numbered list and capitalize the first letter of each list item. When using these commands, you will need to add the "new line" command before your first list item and between each item if you want them to appear on separate lines. 

In SayIt, this command works even if "Apply Substitutions" is disabled on the Dictations menu.

Say This...

To Display This...

I need to buy colon new line

numeral one period bread new line

numeral two period milk new line

numeral three period butter

-OR- 

I need to buy colon new line

one period bread new line

two period milk new line

three period butter

I need to buy:

1. Bread
2. Milk

3. Butter

 


Number Next  or  Next Number

The commands "Number Next" or "Next Number" create a numbered list, capitalize the first letter of each list item, and also automatically add a new line before each list item.

 The "number next" or "next number" commands must be used within one single dictation. If you start a new dictation, the numbering starts over as a new list.   

Say This...

To Display This...

I need to buy colon 

next number bread  

next number milk 

next number butter

-OR- 

I need to buy colon 

number next bread  

number next milk 

number  next butter

I need to buy:

1. Bread
2. Milk

3. Butter

 

Create a Lettered List

"Letter Next" or "Next Letter"

The commands "Letter Next" or "Next Letter" create a lettered list, capitalize the first letter of each list item, and also automatically add a new line before each list item.

  • Letters in the list go from A to Z. If a list is longer than 26 lines (and needs to go past the letter Z), the list starts numbering from 27.
The "letter next" or "next letter" commands must be used within one single dictation. If you start a new dictation, the lettering starts over as a new list.  

Say This...

To Display This...

I need to buy colon 

next letter bread 

next letter milk 

next letter butter

-OR- 

I need to buy colon 

letter next bread  

letter next  milk 

letter next butter

I need to buy:

A. Bread
B. Milk

C. Butter



Capitalize a Letter

"Capital" or "Letter"

If you want to see a capital letter in your dictation, say the word "Letter" or "Capital" before the letter. Multiple capitalized letters in a row will appear in the dictation with no space between them. You can make a lettered list by following the letter with a period followed by the "new line" command after the list item.

In SayIt, this command works even if "Apply Substitutions" is disabled on the Dictations menu.

Say This...

To Display This...

Capital a

-OR- 

Letter a

A

Capital a Capital b Capital c

-OR-

Letter a Letter b Letter c

ABC
His flight leaves from gate capital a periodHis flight leaves from gate A. 
He saw the story on letter n letter b letter c periodThe story was on NBC.

Letter a period stick of butter new line letter b period loaf of bread new line letter c period container of milk 

-OR-

Capital a period stick of butter new line capital b period loaf of bread new line capital c period container of milk 

A. Stick of butter
B. Loaf of bread
C. Container of milk

 



Capitalize First Letter of One Word

"Caps"

The first word of a dictation is automatically capitalized even if the start of the dictation is not the first word in a sentence. Also if a word is normally capitalized (like "June"), it will be capitalized automatically. The "caps" command allows you to capitalize Other Words that would not normally be capitalized.

Say This...

To Display This...

Tuesday will now be known as  caps bagel caps day

I went to the  caps apple store to get a new phone

Tuesday will now be known as  Bagel Day

I went to the Apple store to get a new phone



Capitalize First Letter of All Words

"Caps On" / "Caps Off"

You can capitalize the first letter of all words by saying "caps on" before the words. When you want to stop capitalizing, say "caps off", or release your dictation button. 

Say This...

To Display This...

Tuesday will now be known as caps on bagel day caps off

 I went to the  caps on apple store caps off  to get a new phone

Tuesday will now be known as Bagel Day

I went to the Apple Store to get a new phone

 


Capitalize All Letters in One Word

"All Caps"

You can capitalize ALL LETTERS of a word by saying "all caps" before the word.

Say This...

To Display This...

Tuesday will now be known as all caps bagel all caps day

I went to the  all caps apple store to get a new phone

Tuesday will now be known as  BAGEL DAY

I went to the APPLE store to get a new phone

 


Capitalize All Letters in All Words

"All Caps On" /  "All Caps Off"

You can capitalize ALL LETTERS of all words by saying "all caps on" before the words. When you want to stop capitalizing, say "all caps off", or release your dictation button. 

Say This...

To Display This...

Tuesday will now be known as all caps on bagel day all caps off

I went to the  all caps on apple store all caps off  to get a new phone

Tuesday will now be known as  BAGEL DAY

I went to the APPLE STORE to get a new phone

 


Begin a Dictation Transcript with a Lowercase Letter

"Lowercase" or "Overwrite"

The first word of a dictation is automatically capitalized. Saying "lowercase" or "overwrite" at the beginning of a dictation starts the first word of the dictation with a lowercase letter. This can be useful if you are starting a new dictation in the middle of a sentence, or if you want to replace text in the middle of a sentence by highlighting the text and dictating over it.

Say This...

To Display This...

lowercase apples and bagels

-OR- 

overwrite apples and bagels

apples and bagels

 "Lowercase" and "Overwrite" will NOT work if the first word in your dictation is a proper noun (like the name of something) that is supposed to be capitalized.