Mobile Voice iOS: Use Dictation & Keyboard

Use Dictation

1. Go to the application where you want to add your note.
   
   
2. Place your cursor in the text area where you want to place your note.
   
   
3. Tap the dictation button.
   
   
4. The dictation screen opens in an active recording state, which is indicated by the microphone icon at the bottom of the screen being red.
   
   
5. Say your dictation. Keep in mind that after you end your recording, you must paste what you have dictated. If you tap the microphone icon to record again, your original transcript will be lost. You must go back to your application to review your note before starting a new dictation.
   
   
6. Tap the red microphone icon at the bottom of the screen to stop recording.
   The microphone is black when Mobile Voice is no longer recording.
   
   
7. The send icon turns green when the transcript is ready. Tap the green send icon to send the transcript to your application.
   
   
8.  After your text has been sent, the transcript disappears from the dictation screen. Go back to your application to review your note. You may be able to click the ◀ link at the top-left of the screen, or you can swipe up from the dark link at the bottom of the screen and then tap the app icon on the home screen. (If you tap the microphone icon to dictate again while on this screen, your original transcript will be lost. You must go back to your application to review your note before starting a new dictation.)
   
   
9. Your transcript appears in your application where you last placed your cursor. You can edit or make changes to the transcript by typing on the keyboard. To add to your note using dictation, repeat steps 2-9.
   Mobile Voice for iOS does not automatically add a space after each dictation.

   Add a space manually before starting a new dictation in the same text area.
   
   
   

Tips for Better Dictation Accuracy

• Keep background noise to a minimum, if possible. When you’re dictating, audio quality can make the difference between a good experience and a bad one. Many factors can influence audio quality, including ambient noise in the environment in which you're dictating.
• Speak at a normal, conversational rate. For best accuracy, be consistent in the pace and rhythm of your speech. It may be helpful to take a few seconds to think about what you want to say before you begin engage the microphone.
• If an acronym does not return correctly in a transcript, you can dictate the word "letter" before each letter to make individual letters return in dictations (for example, “Letter A Letter D Letter L”).  If there are acronyms that you want to dictate frequently that do not return properly in your dictation transcript, they can be added to your dictation vocabulary by your nVoq account administrator. 
• Use generic words (doctor, patient, etc.) instead of proper names whenever possible. Uncommon names are unlikely to be in the topic dictionary, and therefore unlikely to return successfully in the transcript. If there is a proper name that you want to dictate frequently and it does not return properly in your dictation transcript, it can be added to your dictation vocabulary. This can be done in nVoq Administrator by your nVoq account administrator.
  While nVoq makes every effort to protect PHI, we recommend that users of any speech recognition technology follow the HIPAA minimum necessary rule, which states, “Protected health information (PHI) should not be used or disclosed when it is not necessary to satisfy a particular purpose or carry out a function”.

  Not dictating PHI will not only meet these federal requirements under HIPAA, but will also reduce concerns regarding poor accuracy that result from unique name spellings. In most cases if you are dictating into an EHR you have already identified the patient and do not need to dictate PHI.

Use the Keyboard

• You may see icons at the top of the keyboard (Undo, Redo, and Copy). These are part of iOS, not Mobile Voice. If you would like to remove them, go to Settings > General > Keyboard > Deactivate "Shortcuts".
  
  
  
• Switch between the QWERTY keyboard and the numbers/symbols keyboard, tap the 123 or ABC key in the lower left corner.
  
  Click on this image to see it larger.
• When on the numbers and symbols keyboard you can tap the #+= key to use additional symbols. Tap the 123 key to return back to the regular numbers/symbols.
  
  Click on this image to see it larger.
• To capitalize a single letter, tap the shift key so that it displays a solid black arrow.
  
  
  
• To turn on caps lock, double-tap the shift key so that it displays an underlined solid black arrow. To turn caps lock off, tap the key (to display a transparent arrow). Caps lock will also be turned off when you switch to the numbers/symbols keyboard.
  
  
  
• Double-tap the SPACE BAR to insert a period (.) after the last character.