Sentence Models

Sentence modeling can help the dictation server correctly recognize sentences and phrases that are commonly dictated by providing context for words. You can add sentence modeling that you create or add them from corrected dictation transcripts.

Sentence Models Page Toolbar

Find Unknown Vocabulary

If a group is selected on the organization menu at the top of the page, multiple sentence models can be scanned for unknown words by putting a checkmark in the box to the left of the sentence model name and then selecting this icon in the toolbar. The system checks all selected sentence model documents for unknown words, which can then be added to vocabulary. (Unknown words in sentence model documents are ignored by dictation server.)  

Delete

When one or more sentence models are selected in the list on the Sentence Models page, the delete (trash can) icon appears in the toolbar IF the logged in user has the ability to make changes to sentence models for the group or account. Click the trash icon to delete the selected sentence model(s). You will be asked to confirm that you want to delete the sentence model(s) before it is removed.  

Add (New From Corrected Text)

Click the plus symbol icon to apply sentence models from user transcripts that have been corrected/saved on the Review & Correct page to an entire organization so that all users in the organization can benefit from it. This option is only available when viewing an organization (not an account).  

Upload

Click on the upload icon to upload up to five sentence model files at a time.  

Download

Select one or more sentence models in the list view and then click the download icon to download the sentence model documents. Administrators with read-only access can download sentence models.

Support Center

Click on the question mark icon in the blue toolbar to go directly to the online documentation for the Sentence Models page. (The black question mark icon at the top right goes to the nVoq Administrator main help page.) 

View

Select the radio button for Account or Organization. Use this in conjunction with the organization menu at the top of the page.

Account - Select the Account radio button to view individual user account sentence models.

• When you select the account radio button the Account drop-down menu displays to the right. 
  • The menu will display a maximum of 250 accounts. If there are more than 250 accounts in the selected organization, the bottom of the menu will say, "Showing 250 out of [#] possible accounts."
  • Use the Find Account field at the top of the menu to find any account that exists in the selected organization, even if it is not displayed in the menu.
    
  • Hover your mouse over the account in the list to see the username in a tooltip if it's cut off on the menu.
    

Organization - Select the Organization radio button to view organization sentence models.

• When you select this option you see a "Show Organization" menu which allows you to select whether or not you want to view sentence models for organizations above or below the organization selected in the organization menu at the top of the page. When first going to the page, you will not see ANY items that exist at the organization level unless one of these options is selected.
  • Selected and Parents - Display shortcuts and folders created for the organization selected in the organization menu and all parent organizations above it.
  • Only Selected - Display shortcuts and folders created for only the organization selected in the organization menu.
  • Selected and Children - Display shortcuts and folders created for the organization selected in the organization menu and all child organizations below it.
    
    

Search

Use the Search field at the top right of the page to search for text in any of the columns. Enter all or part of a word or name. 

Sentence Models Page Columns

Page Icon / Checkbox

Hover your mouse over the page icon to put a checkmark in the box to select the sentence model in order to perform an action on it from the blue toolbar. Once selected, the row turns green and there is a checkmark on the left side.

• You can select multiple sentence models by clicking on each icon and then perform actions available from the icons in the blue toolbar on all selected organizations.

• You can select all sentence models in the list by putting a checkmark in the box to the left of the column headers (above the page icons).

Document Name

This is the name of the sentence model file. 

• Sentence model documents from corrected transcripts that are automatically added to user accounts by the system appear in the list as  System_Generated_Corrected_Dictations_Date_Time.txt  
• System-generated sentence model documents that are collected by an administrator and applied to an organization are listed as GroupName_DivisionName_CompanyName_BeginDateRange_EndDateRange_####.txt (Organization names in this file name are truncated at 59 characters.)

Creation Date

This is the date that the sentence model was either automatically applied by the system during the nightly job or the date that the sentence models was manually uploaded by an administrator. 

Owner

This is the organization or account to which the sentence model was added. Sentence models added at organizations higher than group level are applied to all groups below the level at which they were added. 

Actions

Click on the Actions iconto open a menu and select an action to take with the sentence model.

Possible actions may include:

• Download File: Download the sentence model file.
• Find Unknown Vocabulary: Find words in sentence models that do not already exist in the dictation topic or in vocabulary and therefore cannot return in dictations. This option is only available for sentence models that exist at the account or group level.
• Delete: Remove the sentence model from the selected organization or account.